Office Administrative Assistant

Job Location

On Site

Type of Job

Full Time

About the job

This position is responsible for answering phones, greeting visitors, and assisting with scheduling, purchasing, and QuickBooks.

As needed, the office assistant will also assist in the organization and filing of office documents, taking inventory of office supplies, and running errands.

The office assistant also plays a vital role in customer relations, as he or she is the first line of communication with our clients and customers. This person must have knowledge of all ongoing contracts, and he or she must possess excellent customer service skills.


  • Answer phones to assist clients through troubleshooting and redirecting calls

  • Assist with weekly scheduling

  • Prepare statements, reports, memos, invoice letters, and other documents

  • Assist in meeting preparation

  • Greeting visitors

  • Monitor calls and emails and connect our clients to the appropriate channels

  • Maintain organizational initiatives including filing, office supply inventory, etc.

  • Support office manager with additional tasks as needed


  • Microsoft Office proficiency

  • Ability to keep track of multiples schedules and tasks

  • Ability to organize daily workload by priorities

  • Time management skills

  • Must be able to meet deadlines in a fast paced quickly changing environment

  • Professional verbal and written communication skills

  • Excellent customer service skills

  • QuickBooks basic

  • Must have a valid driver's license


  • Health Insurance

  • 401K with Employer Match


2017 Texas Ave, El Paso, TX 79901, USA